#Outlook 2016 archive all emails how to#

Clear the Run autoarchiving every n days check box.

Under AutoArchive, click AutoArchive Settings.

To archive only when you want it, disable the autoarchive feature.

This option does not cancel the exclusion of these items, but allows you to ignore the Do not auto-archive setting only for this archive.

Check the Include items box with the “Do not auto-archive” check box selected to archive individual items excluded from automatic archiving.

For example, you may want to store items in the Sent folder longer than in the Inbox folder Note: The mail retention policy can only be. Under Folder Policy list, choose the desired retention policy and click OK. Now, on the Folder menu, click on the Policy option. From the Cleanup Tools menu, select Archive. Click on the File tab in the top right hand corner and select Cleanup Tools.

#Outlook 2016 archive all emails how to#

Then, click the Home menu and select the folder which needs to be changed. How to Archive your Emails in Outlook 2016 - 2019 Go to the Start menu in the bottom left hand corner of your desktop and scroll down until you see Outlook 2016. If you want to archive some folders using different settings, you can create multiple. Firstly, open Outlook application to set email retention policy in Outlook 2013.Under Archive items older than enter date.Click Archive this folder and all subfolders, then select the folder you want to archive.In Outlook 2016: Click File> Info> Tools> Clean Old Items. In Outlook 2013, click File> Info> Cleanup Tools> Archive. This way you can control which items are archived, where to store them and how old they must be to be archived.

If necessary, you can also archive items manually. For more information, see Automatically archiving older items. If you need to reduce the size of your mailbox, you can use an online archive in Office 365 for enterprise or archive items manually.īy default, Outlook archives items at regular intervals using the AutoArchive feature. Using the Archive button to move the message to the Archive folder does not reduce the size of the mailbox. You cannot change the location of the Archive folder for accounts in Office 365 and Exchange services. If you use Outlook with an Exchange or Exchange Online account, folder policies, such as retention policies, apply to the Archive folder.įor POP and IMAP accounts, you can create an Archive folder or designate an existing folder that will be used as the Archive folder. For accounts in Office 365,, and Exchange, the Archive folder is one of the default Outlook folders, as do the Inbox, Sent Items, and Deleted Items folders.

The methods you can use depend on the type of email account you have set up in Outlook.Īll accounts have access to the Archive folder. There are several ways to archive messages in Outlook. How to create a new archive folder in Outlook? To prevent it from overfilling, you can move older items to the archive – a separate Outlook data file (.pst) that you can open in Outlook if needed. The Outlook mailbox has a certain size, and new e-mail messages are unlikely to stop coming.